Use Time Blocking to Balance Your Time
I thought when I left university I would have everything under control and life would be much simpler… that was a lie. See the difference between balancing Uni life and “Real World” life is, when your in university you’re balancing predetermined deadlines given to you by your professors with finding time to watch Netflix and for friends, versus real-world life where you may have predetermined deadlines depending on your job, you’re trying to find time to travel and “experience life”, trying to express your creative side with a hobby or “side hustle”, eat healthy & workout because now you sit at a desk for minimum 8 hours a day and somehow fit self-care and time for family and friends in. It’s just a lot and no matter how much others warn you, you don’t believe them until you experience it first hand.
I may not be perfect at it but with the busy year I’ve had I’ve managed to come up with some sort of a system to keep me organized and I’ll share 2 new things I’ve been doing with you below.
1. Google Suite
If you’ve been following me for a while you know how much I love my old school pen and paper, but with juggling many hats this past year Google Suite has become my best friend. A notebook-style planner was perfect while I was in school, seeing that I always carried a backpack and only used it at home or at school. Now I find that something can come up anywhere, anytime (at the supermarket, buying jerk chicken, at the beach) and I want to be sure I don’t overbook myself, so having access to these products at all times is really convenient. Currently, I’m loving Google Calendar, Google Task and Google Keep.
Google Keep is perfect for taking notes if you get random ideas through the day and in my opinion it’s very underrated. The only way I can really explain it is “organized sticky notes” that can sync with your calendar and you can share with others (can’t get much better than that).
2. Time Blocking
I’ve always heard of this but I never actually tried it until now & I’m still trying to get the hang of it. Basically, time blocking is when you schedule/block time to finish a task. If you don’t understand, no worries, I think it’s better explained with an example: lets say you have a to-do list with 8 tasks for the day, instead of saying I have until 6 o’clock to finish everything (which can easily leave you feeling overwhelmed), you actually “block” time to solely focus on each task. Still makes no sense? Ok, I tried to demonstrate below with a free day in my calendar. If this was an actual day I would have the task name and from 10am – 12pm I would put 100% of my focus on finishing “task 1”
- Estimate enough time to finish the task so you don’t fall behind and feel overwhelmed
- Block time for unexpected task or any tasks that may take longer than you initially thought
- Know your body clock and block your most difficult/lengthy task during this time
- Block time to plan.